Contact Scripts

These scripts are designed to help you sound informed, calm, and professional when writing to a philatelic society, a dealer, or an auction house.

How to use these scripts

You do not need to sound like an expert. You only need to sound clear, organized, and reasonable. Use these templates as a starting point, then adapt them to your collection, location, and goals.

Philatelic Society Inquiry

Subject: Inherited Collection – Request for Guidance

Hello [Society Name / Contact Person],

I inherited a stamp collection that focuses on [Country/Era or Theme] and am trying to determine whether it contains material of philatelic interest.

Before approaching buyers, I wanted to ask whether your society could advise me on:

Whether this type of material is actively collected

Whether any members might be interested

Whether you can recommend a trustworthy specialist or an auction house

I’ve attached a small photo sample for context.

Thank you for your guidance,

[Your Name]

Dealer Purchase Inquiry

Subject: Inherited Stamp Collection – Purchase Inquiry

Hello [Dealer Name],

I inherited a stamp collection from a family member and am exploring options for sale.

The collection focuses mainly on [Country/Era]. It includes a mix of bulk material and more organized sections, with generally [mixed/fine/varied] condition.

It includes [covers/mint sets/some older material] and fills [number] albums/boxes.

I’ve attached a small photo sample for reference.

Please let me know whether you would be interested in making a purchase offer for the entire lot, or if you feel this material is better suited to auction or consignment.

Location: [City, Country]

Thank you for your time,

[Your Name]

Auction House Consignment Inquiry

Subject: Consignment Inquiry – Specialized Stamp Collection

Hello [Auction House Name],

I inherited a stamp collection and am seeking guidance on whether it may be suitable for auction.

The collection appears to include exhibited or specialized material, including [exhibition pages/certificates/postal history/proofs], and focuses on [Country/Era].

Condition appears [mostly fine/mixed].

I’ve attached a small photo sample for preliminary review.

Please advise whether this material fits your client base and, if so, your consignment terms and estimated timeline.

Location: [City, Country]

Kind regards,

[Your Name]

A note on timing

Do not expect immediate replies. Dealers, auction houses, and philatelic societies often need time to review inquiries. If you follow up, keep it brief and professional.

Next step

Before sending any inquiry, prepare your photo sample carefully. Then use the Documentation Tool to keep track of who you contacted, what they said, and how their guidance compares.