Documentation Tool
This page helps you keep a simple record of what you have, who you contacted, what they said, and what you ultimately decided to do with the material.
Why document the collection
A basic record can help reduce confusion, compare different opinions, and avoid losing track of the strongest material in a larger estate.
Suggested fields
The book’s documentation framework is designed to help you track the practical essentials. These may include the box or album ID, country or area, era, type of material, condition notes, whether covers or certificates are present, who reviewed it, what offers were received, and the final decision.
Simple Inventory table
Below is a simplified preview. For the fully functional version of the documentation tool, please use the Google Sheets template that matches the complete column structure presented in the book. You will find the link at the end of this page.
How to use this page
You do not need to document every stamp individually. Start at the level of a box, album, stockbook, or clearly defined section. The goal is to stay organized, not to create a museum catalog.
This button will open the inventory spreadsheet in Google Sheets, then choose File > Make a copy to use your own version.
Next step
Once you have recorded the basic structure of the collection, use the Contact Scripts page to make inquiries and compare responses more systematically.